Applicants must be active Universiti Malaya staff recognized by the Human Resource Department. The applicant must also be the Corresponding Author or First Author of the article.

Yes. However, the application must be submitted by the student’s research supervisor, who must be an active Universiti Malaya staff member.

The article must be published in journals indexed in the Web of Science (WoS) Core Collection and classified as:

• Q1 (including Top 10% High Impact Journals), or
• Q2

Eligible WoS indexes:

• Science Citation Index Expanded (SCIE)
• Social Sciences Citation Index (SSCI)
• Arts & Humanities Citation Index (AHCI)

Yes. Applications for journals published by Hindawi, Frontiers, and MDPI are not eligible for this funding.

The funding covers only publication fees (Page Charge / Article Processing Charge – APC) imposed by the publisher.

The funding does not cover:

• Editing fees
• Translation services
• Reprint fees
• Other non-publication-related charges

Applications must be submitted within one (1) year from the article acceptance date. Applications submitted after this period will not be considered.

No. Applicants must declare that they do not have alternative financial support for the publication fee.

No. Duplicate claims through any other APC funding scheme are strictly prohibited.

Applicants must submit:

• Completed application form (via Google Form)
• Article acceptance letter
• Invoice from publisher
• First Page and Acknowledgement Page (2 pages only)
• Proof of payment (if applicable)
• Copy of accepted manuscript/article
• Any other supporting documents required by the Research Management Department

There are two (2) methods of payment:

1. Paid Invoice (Reimbursement)
2. Unpaid Invoice

For unpaid invoices:

1. The applicant must submit the APC funding application together with the required documents listed in FAQ No. 10 and the unpaid invoice issued by the publisher.
2. If the invoice amount exceeds the approved funding amount, an email will be sent to the applicant regarding the remaining balance.

Example 1

Invoice amount: USD 2,530 (RM10,265.77)
Page Charge Fund approved: RM6,000.00
Remaining balance to be paid: RM4,265.77

There are three (3) methods of payment for the remaining balance:

(i) Payment using applicant’s own provision

Please proceed with the payment through:

https://epay.um.edu.my

Login (Staff) → Main → List of PTj’s → Choose Deputy Vice Chancellor (Research & Innovation) → Service → Page Charge (IPPP)

(ii) Payment using research grant

Please email the Department of Research Management (PPGP) for approval.

Please be informed that payment to the journal can only be processed after approval is received from the Department of Research Management and after the Internal Money Transfer (IMT) has been completed.

(iii) Payment using RMF account

Please proceed with the Internal Money Transfer (IMT).

For IMT applications, kindly email the Finance Unit for further processing and inform us once the transfer has been completed.

If the invoice amount is less than or equal to the approved funding amount, the payment will be processed directly to the journal.

Example 2

Invoice amount: USD 500 (RM1,958.76)
Page Charge Fund approved: RM1,958.76
Remaining balance to be paid: RM0.00

1. All applications are subject to review and approval by the Executive Director, Research Management Department.
2. Upon approval, payment will be processed according to Universiti Malaya’s financial policies and procedures.

For paid invoices (reimbursement):

1. The applicant pays the APC fee directly to the publisher.
2. The applicant must submit the reimbursement application together with the documents listed in FAQ No. 10 and the following additional document:

Required Additional Document

• Official receipt/proof of payment (e.g., payment receipt, credit card statement, or bank transfer slip showing the name of the payer).

The document must be certified as a true copy by the Head of Department.

Note: The payer must be a Universiti Malaya staff member. Payments made by individuals other than UM staff will not be considered for reimbursement.

EXAMPLE:

1. The reimbursement claim will be processed subject to approval and Universiti Malaya’s financial policies and procedures.
2. Reimbursement is limited to the approved funding amount based on the journal category.

All applications are subject to approval by the Executive Director, Research Management Department, Universiti Malaya.

All applications are subject to approval by the Executive Director, Research Management Department, Universiti Malaya.

Please submit your application by scan the QR code provided.

or:

https://forms.gle/aBPxndhv4bAg6Ek26

If you have any questions or encounter any issues, please feel free to reach out to our team:

• Mrs. Mahfuzah Binti Md Yasin (mahfuzahmdyasin@um.edu.my)
• Dr. Mashitoh Abd Rahman (mashitoh@um.edu.my)

You can also call us at +603-7967 4698 or visit our office at:

Level 7, Research Management & Innovation Complex, University of Malaya.