Research is the foundation of innovation and societal progress. However, transforming a groundbreaking idea into reality requires more than just expertise—it requires the right resources.
At Universiti Malaya, we are committed to empowering our researchers. Through the Research Grant Management Centre or Pusat Pengurusan Geran Penyelidikan (PPGP), we provide the structured support needed to secure funding and manage grants effectively, allowing you to focus on what matters most: producing meaningful outcomes.
Our mission is simple: to enable impactful research through efficient, transparent, and professional grant management. From the first draft of a proposal to the final audit, PPGP serves as a bridge between academics, funders, and partners.
Opportunity Scouting: Identifying relevant funding sources and assisting with proposal strategies.
NO. | GRANT CATEGORY | GRANT CALL | FUNDER | CURRENT STATUS / NOTES | SUBMISSION TO FUNDER | WEBSITE |
|---|---|---|---|---|---|---|
1 | International | ASEA-UNINET Project Funding 2026 | ASEAN – European Academic University Network | The Call 2026 is expected to open in February | Link | |
2 | International | The Spencer Foundation: Research Grants on Education: Large | The Spencer Foundation | i. Pre-Proposal Deadline: 24 February 2026, 12:00 PM Noon (Central Time/North America)
ii. Full Proposal (By Invitation) Deadline: 23 June 2026, 12:00 PM Noon (Central Time/North America) | Link | |
3 | National | National Conservation Trust Fund (NCTF) | Kementerian Sumber Asli & Kelestarian Alam (NRES) | The Call 2026 is expected to open in Q2 2026 | Link |
Other additional information:
A: Virement is only allowed if permitted by the sponsor. Requests must be submitted via UM Portal and reviewed by PPGP. Expenditures must comply with the terms and conditions stated in the sponsor’s grant award and financial guidelines.
A: The Principal Investigator (PI) must submit a User Access Request via the FIRST System. Access is granted based on authorized project roles.
A: The Principal Investigator (PI) must submit a User Access Request via Project Permission tab in RGMS. Access is granted based on authorized project roles.
A: Submit the Project Extension Request Form together with a justification letter and the latest progress report to PPGP for evaluation. If required, PPGP will forward the request to the sponsor for approval.
A: Yes, if permitted by the scheme. Requests must be submitted to PPGP before any expenditure changes are made.
A: Project records will only appear after RMC has created the grant account. If your project is already active but not visible, contact PPGP for further assistance.
A: Submit through the Activity Approval Module. All activity requests must be approved before travel or expenditure occurs.
A: Submit through the Leave and Conference Module. Approval must be obtained prior to any financial commitments.
A: Submit a Financial Adjustment Request in FIRST with supporting documents (invoice, receipts). RMC Finance will review and process upon verification.
A: The remaining balance may be tied to pending commitments, expenditure awaiting processing, or vote restrictions within the grant. Contact RMC Finance if clarification is needed.
A: Only if permitted under UM HR regulations and without interfering with grant research responsibilities.
A: Submit through the Research Activity Module. Approval must be obtained before any travel arrangements are made.
A: Submit through the Leave and Conference Module. Approval must be obtained prior to any financial commitments.
A: Yes, if the scheme allows. The conference must be relevant to the project, and costs must comply with the sponsor’s financial guidelines and UM Travel Regulations.
A: Allowable claims depend on the scheme rules, UM Financial Regulations, and prior approval by RMC.
A: Approved activity/conference request, original receipts and payment proof, travel documents (e.g., boarding passes), and evidence of participation.
A: Yes, if permitted by the scheme, justified as project-related, and the student is officially listed as a team member, with prior approval by RMC.
A: No. Procurement and financial commitments must not occur before the official grant award and FIRST project account creation.
A: Follow UM ICT Procurement Policies and, where required, obtain JKICT approval. Purchases must be justified for research use and allowed under sponsor rules.
A: Virement is the transfer of budget between expenditure categories. Allowed only if the scheme permits and must comply with sponsor award conditions and UM financial regulations.
A: No. Equipment remains UM property, must be recorded in the asset inventory, and returned to the Faculty/Lab upon project completion.
A: The PI must submit progress reports according to the schedule in the grant award, and a Final Project Report upon completion, via the specified channel.
A: Summary of activities against milestones, research outputs, updated timeline, expenditure status, and justification for delays. Attach required supporting documents.
A: Submit the Extension Request Form, justification letter, latest progress report, and revised workplan before the project end date.
A: Unspent funds are subject to the sponsor’s grant award conditions. In most cases, balances must be returned to the sponsor.
A: Failure to comply may result in freezing of accounts, ineligibility for future grants, and audit findings or recovery of funds.
A: The PI must ensure all expenditures are allowable, reasonable, directly related to the project, and compliant with UM Financial Regulations, Procurement Procedures, and the sponsor’s grant award conditions. Maintain complete documentation for audit.
A: Maintain approved activity/travel/conference requests, procurement documents (QR, quotations, PO, invoices), proof of payment, boarding passes, progress/final reports, evidence of outputs, and asset records.
A: Yes. UM Internal Audit, sponsor auditors, or national audit bodies may request documents and clarifications directly from the PI.
A: Non-compliant expenditure may result in reversal, rejection, or financial recovery by the sponsor.
A: Yes. Auditors may verify data, outcomes linked to the project, and assets purchased. All equipment must be tagged, recorded, and returned to UM.

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