Terms of Reference Management

Office of Deputy Vice Chancellor (Research & Innovation)

Office of the Deputy Vice Chancellor (Research & Innovation) is responsible for the following matters:

  1. Manage and administer the Office of Management, Wisma R&D.
  2. Manage and determine the spatial distribution as approved by University Management.
  3. Determine functions and use of space at Wisma R&D based on the application of the RC on campus or off campus and agencies, directly or indirectly, linked with UM.
  4. Manage the use of the access card system for the purpose of registration and entrance/exit to the building inclusive of UM students and visitors.
  5. Manage and control e-Space Reservation System for managing a common space for staff and students of UM.
  6. Monitor physical facilities especially common facilities such as chairs and tables in classrooms, meeting rooms, conference rooms, rooms for academic staff etc.
  7. Plan improvements in managing physical facilities that areavailable in the room and common areas at Wisma R&D.
  8. Manage the payment of bills from tenants of Wisma R&D.
  9. Manage, plan and prepare Operating Budget for Wisma R&D.
  10. To manage and address complaints related to Wisma R&D management.
  11. Planning and implementing continuing efforts to improvise on facilities available at Wisma R&D.
  12. Provide Visitors Card for visitors to Wisma R&D.
  13. Allocating lots of parking spaces in level LG, G and M in Wisma R&D.
  14. To officially circulate announcements from time to time in connection with Wisma R&D activities.
  15. To act on matters related to the safety and health of workers such as evacuation of the building.
  16. Dealing with outside agencies with an interest in Wisma R&D such as the Fire, Department of Police, and City Hall etc.
  17. To inform of any changes in the function room for changes in the code or occupier (RC / Department) to the Property Management Division.
  18. To be responsible for the management of assets (inventory and disposal of assets) in the common area spaces.
Office of Deputy Vice Chancellor (Development)

The Office of the Deputy Vice-Chancellor (Development) is responsible for the following:

  1. To manage the maintenance of building and works that involves minor repairs and major maintenance of utilities and other facilities that is reported to the JPPHB.
  2. To assist the management Wisma R&D in executing works related to building.
  3. To assist the management of Wisma R&D in preparation of plans for the Operating Budget under JPPHB.
  4. Manage and resolve maintenance complaints reported by management Wisma R&D through the Online Systems of the JPPHB.
  5. To assist the management of Wisma R&D in the application for renovation works from any RC operating in Wisma R&D.
  6. Responsible for managing and coordinating the preparation of code for room at Wisma R&D.
  7. To manage and register all the furniture and equipment supplied by JPPHB in common spaces under the UM Inventory System database. RC / other department responsible for managing the inventory and disposal of the respective asset.
Center for Information Technology

Center for Information Technology is responsible for the following matters:

  1. Develop, improve and solve technical problems through Space e-Reservation System which involves operating the program and database.
  2. Managing computer maintenance work at Wisma R&D.
  3. Manage works involving internet and intranet access at Wisma R&D.
  4. To assist the management of Wisma R&D in terms of design and ICT usage.
  5. Manage the maintenance of ICT equipment at Wisma R&D.
  6. To assist the management Wisma R&D in planning for the Operating Budget
  7. preparation which involves the use of ICT and other related facilities.
  8. Manage and resolve complaints involving facilities and the use of ICT in Wisma R&D.
Security Office of Wisma R&D

Security Office of Wisma R&D is responsible for the following matters:

  1. Manage the Visitor's Pass for entrance to Wisma R&D.
  2. Manage control of the vehicle and parking in the area Wisma R&D.
  3. To handle lock control of common space at Wisma R&D.
  4. To keep a duplicate key for every room at the Wisma R&D.
  5. Manage and monitor the CCTV control systems at Wisma R&D and take immediate action on cases involving the security of the building and its occupants.
  6. To assist the management Wisma R&D in terms of security and emergency at Wisma R&D.
  7. Create internal inspection and building environment from time to time for security purpose.
  8. To assist the management of Wisma R&D in matters relating to occupational safety and health such as the evacuation of the building.
  9. To assist the Management of Wisma R&D in planning for the Operating Budget which involves security aspects at Wisma R&D.
  10. To assist the Management of Wisma R&D in taking the appropriate action to ensure that staff/visitors adhere to the No-Smoking policy at Wisma R&D.
Last Update: April 20, 2017